file in quickbooks

If you work on more than one company file, you may frequently switch between them. The easiest way to open a recent file is to choose File→Open Previous Company, and then choose the file you want to open, as shown in Figure 1-6. If the Open Previous Company submenu doesn’t list the file you want, follow the steps in the next section instead. Another potential solution is to remove transactions prior to the current fiscal year in Quicken before converting the file. QuickBooks doesn’t support repeating online payments, so you also have to tell Quicken to delete any repeating online payments you’ve set up.

How to Use QuickBooks: A Complete Guide (All Features Detailed) – Know Your Mobile

How to Use QuickBooks: A Complete Guide (All Features Detailed).

Posted: Mon, 10 May 2021 07:00:00 GMT [source]

The next best start date is the last day of the previous fiscal quarter . Suppose you have to track a specific piece of information about your customers that QuickBooks does NOT track. What is the best way to do this? Export the customer list to Excel, add the information there, and re-import the list. Use the Notes feature for each customer. Edit a customer and click the “Additional Info” tab.

For those who are looking for solutions, you actually can’t do that. Once you select Admin, then Next. You enter the first page of the Easy Start Interview and your only option is to click Create Company. Then you’re immediately kicked out to the main page for the company. When the EasyStep Interview is complete, the Uncategorized Expenses account contains a balance that reflects the total amount of all receivables accounts. Permanently removing the date prepared and time prepared from a balance sheet heading is done the first time you complete a balance sheet.

In addition, you need complete reports of your past payrolls because Quicken payroll transactions don’t convert to QuickBooks. Adding these folks is a snap. Click the first Add button, and then you can import names from your email program , paste data from an Excel workbook, or enter info manually. If you select one of the import options and then click Continue, you’ll see a table with the names from your email program, as shown in Figure 1-5. Screen is where you specify whether you want to use QuickBooks’ payroll and 1099 features. If you do, select Yes and turn on the appropriate checkbox.

QuickBooks Support

The start date is the date you select to give QuickBooks the financial information for your company. Co-ops are not run like traditional businesses, and their accounting software should reflect this difference. Much like a credit union, co-ops are designed for and run by the community to which they serve. Decision-making in a co-op tends to be democratic and socially oriented, and members are often both owners and customers. Delete and re add the customer 2. Audit Trail Report The audit trail shows you transactions that have been added, edited, and deleted.


To it now, but you’ll need it come tax time. You’ll use a federal EIN if your company is a corporation or partnership, you have employees, or fit a few other criteria (go to to see if you need an EIN). Otherwise, your tax ID is your Social Security number or Individual Tax Identification Number . Start typing your industry in this box (as shown in Figure 1-2) and see if QuickBooks finds a match.

Opening a Portable Company File

Can be entered now or later. The benefit of entering it now, is that QuickBooks will do the accounting part of entering your opening balance for you. Doing it later will work also, but may be just slightly more difficult.

The dialog box takes up most of the screen, so you can stay focused on creating your company file. When you invoice for time and costs, where does QuickBooks get the billable time or costs? QuickBooks places a “Time/Costs” stamp on the invoice, but you must manually enter the line items on the invoice.

Converting from QuickBooks for Mac

QuickBooks automatically uses payroll items to show what you are paying. To enter late fees/penalties or interest. There is no Expenses tab on a payroll liability check.

You recorded a check but have not printed it yet. You printed a check on blank paper but now realize you don’t want to record the check. You accidentally recorded the same check twice. You printed a check, and the check number has been used. Credit Memo On the Home Page, click Refunds and Credits.

You have completed the Interview. Click Finish. QuickBooks will save your selections and then direct you to the home screen. If the No Company Open window is visible, you can click “Open or restore an existing company” instead.


It should always match the opening balance on the paper bank statement. It should always match the original account opening balance when the account was created. The beginning balance should always be zero. Which of the following statements is true concerning items?

In the QuickBooks Setup dialog box, click Other Options, and then choose Convert Quicken Data. On the “Select your industry” screen, choose the industry closest to yours. That way, most of the settings the program chooses will be what you want. The first screen wants to know the name of your company, its legal name, its tax ID, and your contact info. The “Company name” field is the only one that’s required—you can fill in the other fields later on as described on Modifying Company Info.

Quickbooks EasyStep Interview

It is very important that you have proper tax returns or tax information, since those serve as the reference for your chart of accounts. When you click the Add button in this section, you first choose either the Service or “Non-inventory part” option, because you fill in different fields for each type of item. Fill in the names, description, and prices, and then click Continue again to save your items. Screen appears only if you chose No on the “Do you want to create estimates in QuickBooks? ” screen.


We will sales tax calculator and rate lookup tool it now. Our bank is PNC, and our records indicate that we have a cash balance in this account of $1,000.00 as of December 31, 2009. Enter “PNC Bank” and select the button for opening before January 1, 2010. Click Next. Enter the date from the bank statement that you obtained the opening balance and the balance in the account from the bank statement. Click Next to continue.

Here, you can change basic business information and update your chart of accounts. When would you use the Expenses tab on a payroll liability check? Never.